Clean Your Office Space Thoroughly! Essential Checklist for Office Maintenance

June 24, 2020

Did you know that certain areas in your office are dirtier than others and that every one of your employees touch them multiple times each and every day? A simple, quick wipedown of these areas just isn’t enough. If left not thoroughly cleaned, they can cause your employees to fall ill more often leading them to utilize more of their sick days costing you time and money.

It is best to contract with a professional cleaning service to effectively improve the cleanliness of your office and to prevent employee illnesses. If you already have maintenance personnel, you can rent from professional cleaning equipment rental firms like PSI Systems.

A clean office means a positive impression to clients and employees. (Image from Unsplash)

Office Cleaning Service Specifications Checklist

Listed below are the areas which should be prioritized when it comes to cleaning offices and how often they should be cleaned:

  • Counters, desks, file cabinets, and other office furniture to be dusted daily
  • Window sills, baseboards, pictures and wall plaques to be dusted weekly
  • Mini-blinds and AC vents to be dusted monthly
  • Carpets to be vacuumed daily.
  • Hard surface floors to be dust mopped or swept and damp mopped daily.
  • Glass top desks, glass doors and glass partitions to be cleaned daily
  • Drinking fountains to be cleaned and sanitized daily.
  • Magazines in reception areas to be straightened and stacked daily.
  • Telephones to be cleaned and sanitized weekly.
  • Computer keyboards to be dusted daily.
  • Computer monitors to be lightly dusted daily.
  • Ceiling, wall, and corner cobwebs to be removed as needed.

To do this, you can make use of certain equipment but it will cost you more if you buy them yourself so it is best to go with renting them. For example, you don’t need to buy a commercial pressure washer to wash the pavements in the office building since it’s a task that doesn’t have to be performed every week or even every month.

You can always trust Colorado pressure washer service and repair companies like us at PSI Systems to not only provide you with the right equipment, but also to let you cut costs by renting out the equipment instead of buying one.

Top Benefits of Office Cleaning

There are multiple advantages of office cleaning that you may not have realized before. The office is a place where you do your work and which generates revenue for you. That is why it should be considered of utmost importance.

Here are some of the main benefits:

Convenient Placement of Important Things

You will not have a hard time searching for any file you need if everything in your office is sorted properly. As you have easier access, you can have whatever you want, whenever you want – that is the main benefit you are going to get when you maintain cleanliness in the office.

(Image Source: Unsplash)

Protection of the Health of Your Employees

Everyone knows that good hygiene almost always means good overall health. You are taking care of the people and the environment you are working in and not only yourself. Besides that, you can meet a lot of problems if your employees get sick. Medical costs and possibly lawsuits can come if you neglect the maintenance of the office for a long time. Make sure you protect you, your business, and your employees by prioritizing hygiene and office maintenance.

Increased Productivity of the Team

The cleanliness of a workplace has been proven to have a significant effect on your people’s health, not just in terms of their physical wellbeing, but also their morale and mental wellness. An unclean work environment breeds distraction and low morale as attention becomes somewhat fixated on the unhygienic surroundings. This can lead your staff to cut corners, as their perception will be that management doesn’t care about them. Each of these factors affects the level of service they extend to your customers and their colleagues.

Who does not like to have a good mood all the time? Often, it is not possible because of a number of circumstances. Anyone in a good mood can also work better. They are less distracted by the chaos of the environment, which means they concentrate better on the matter at hand. The effects of an untidy work environment are, of course, the opposite, and make for unmotivated staff and disappointing service.

Positive Impression Left on Customers

A company’s level of professionalism is determined at a glance. While you and your staff may provide an excellent service or product, your customers will sum you up within the first few seconds of entering your office, lobby or showroom. A good first impression counts, and you only get to make it once.

Customers are bound to have a positive perception of a neat environment. Keeping the cleanliness of your office means anyone who might walk in can have a feeling that is positive and good for your business image.

So what else does having a clean workplace get you? It extends far beyond your brand and reputation.

The condition of your showroom, your office, or your lobby—wherever it is that you engage most with your clients—is also believed to be a reflection of how your workplace operates behind the scenes. After all, if you don’t even care enough to present a quality outward image, what assurances are there that you’re competent in meeting the needs of your clients?

Consumers new to your brand or business, and even those loyal, are far more inclined to remain a customer if your staff are happy, friendly, and helpful, and if your premises present an impeccable appeal.

If you care about that image, they’ll trust you will care about them.

Where to Find Commercial Cleaning

If you’re looking for equipment that can help you maintain commercial spaces like your office, you can go browse our selections here at PSI Systems.

PSI Systems offers many types of commercial cleaning equipment as well as a wide range of professional services that you can choose from for your commercial building maintenance. We can also offer pressure washer maintenance Colorado Springs wide along with professional cleaning equipment rental and repair solutions. If you need help with keeping your commercial cleaning equipment in good condition or if you’d like to sign up for our preventative maintenance program, visit this link to learn more about what we can do for you. Don’t hesitate to call us at (719) 636-3388 if you have other questions about our commercial equipment repair solutions.